Buying or leasing? Questions to ask before signing a contract

February 25, 2019

The equipment financing process has changed in the past several years. Here are the vital questions you need to ask before pursuing a financing decision.

This article is the first in a series that follows the equipment financing process from initial brainstorming and consultation to final contract signing. In this article, we consider the broader question of buying versus leasing. There can be benefits, and risks, to both.

Our goal is to provide a neutral, balanced perspective on the buying versus leasing decision, which is one of the first decisions made by any organization that’s considering an equipment refresh.

“When we hear questions from potential clients about equipment refreshing, it’s really the same ‘lease or buy’ question that is asked at least ten different ways,” said Kevin Henze, vice president of Equipment Finance at U.S. Bank. “Sometimes the questions are best addressed in terms of front-end versus back-end, instead of looking at the complete process at once.”

Before signing any purchasing or leasing contract, businesses should evaluate which path makes the most financial and infrastructural sense for their short-term and long-term goals. 

 

The choice to buy outright: Greater control for longer periods

Business owners looking for a straightforward procurement process may resort to buying new technology outright. While buying offers complete internal control of the equipment, it also carries heavy initial costs. The benefit of buying is generally felt in the long-term, for equipment that doesn’t need to be updated every few years.

Still, buying equipment outright can tempt companies to keep it longer than the typical 3-4 year lifespan. While this helps save costs, it can also cause unforeseen security issues as hardware becomes outdated.

Matt Iacobucci, head of the U.S. Bank Technology Finance Group, noted that new investments in technology should start soon after the new technology becomes available. For customers purchasing the equipment upfront, it can become difficult to keep up with the release schedules of new assets.

“Maximize your investment in cutting-edge hardware by investing within six months of its release – that approach can help keep it viable,” Iacobucci said.

Buying equipment upfront pushes an organization into a balance of ownership, power and expense. 

 

The choice to finance: Shared ownership with flexibility and updates

On the opposite side of the procurement debate, vendors and banks offer endless opportunities to finance and space out the cost of new equipment. However, not all terms are created equal, and organizations should know what they’re signing before anything is procured.

Leasing your technology involves giving up an element of control and paying a higher cost in the long-term, for a potentially more efficient managing partnership. Several elements of system maintenance, such as security management and timely updates, can be shared between lessee and lessor.

Business should weigh several financial and technological considerations before deciding to pursue a leasing contract with a vendor or bank. Ask yourself the following questions if you choose to pursue a leasing contract.

Can your financing partner:

  • Expense the leasing payments, rather than depreciate them? 
  • Provide additional lines of credit if needed? 
  • Proceed with projects beyond the company’s budget? 
  • Provide financing documentation that’s simple to read, and avoids unnecessary legal jargon? 
  • Offer you the ability to refresh tech as needed? 
  • Or will this be restricted to a timetable? 
  • Provide protection against equipment obsolescence beyond the warranty period? 
  • Handle disposal of equipment at the lease’s end, or will you be responsible? 
  • Set a fixed monthly expense within the contract?
     

The first decision many businesses make when looking to refresh their equipment is whether to buy or lease. If you decide to finance your procurement, then the next step is identifying (and avoiding) the common hidden fees and shady practices that could stifle your equipment budget. 

 

For more information, contact a U.S. Bank Equipment Finance specialist.

Related content

6 tips for trust fund distribution to beneficiaries

Preparing for retirement: 8 steps to take

How to build wealth at any age

How to manage your money: 7 tips to improve your finances

LGBTQ+ financial planning tips

Investment strategies by age

Should I itemize my taxes?

Your 5-step guide to financial planning

6 things to know about long-term care insurance cost and benefits

What is Medicare? Understanding your coverage options

Want AP automation to pay both businesses and consumers?

Military homeownership: Your guide to resources, financing and more

Home buying myths: Realities of owning a home

5 financial goals for the new year

Retirement savings by age

Annual insurance policy review checklist

How I did it: Turned my side hustle into a full-time job

Retirement plan options for the self-employed

5 reasons why couples may have separate bank accounts

It's possible: 7 tips for breaking the spending cycle

Closing on a house checklist for buyers

How to plan and save for adoption and in vitro fertility treatment costs

Multiple accounts can make it easier to follow a monthly budget

Is it time to get a shared bank account with your partner?

Don’t underestimate the importance of balancing your checking account

7 steps to keep your personal and business finances separate

Which is better: Combining bank accounts before marriage — or after?

ABCs of APIs: Drive treasury efficiency with real-time connectivity

30-day adulting challenge: Financial wellness tasks to complete in a month

Estate planning checklist: 8 steps to secure your legacy

8 steps to choosing a health insurance plan

Key milestone ages as you near and start retirement

How I did it: Bought a home without a 20 percent down payment

What you need to know before buying a new or used car

Estate planning documents: Living trusts vs. will vs. living will

Why estate planning is important

How a Health Savings Account (HSA) can benefit your retirement plan

Year-end financial checklist

Leveraging the ASC-842 rule changes in equipment lease accounting

Blockchain: Separating hype from substance

The AI journey in finance: How to make it part of your strategy

ABL mythbusters: The truth about asset-based lending

Finance or operating lease? Deciphering the legalese of equipment finance

Buying or leasing? Questions to ask before signing a contract

Insource or outsource? 10 considerations

The secret to successful service provider integration

Colleges respond to student needs by offering digital payments

Drive digital transformation with payments innovation

Banking connectivity: Helping businesses deliver the easier, faster, more secure customer experience of the future

Automate accounts payable to optimize revenue and payments

Automate escheatment for accounts payable to save time and money

Addressing financial uncertainty in international business

Safeguarding the payment experience through contactless

COVID-19 safety recommendations: Are you ready to reopen?

3 ways to make practical use of real-time payments

How AI in treasury management is transforming finance

Unexpected cost savings may be hiding in your payment strategy

Digital trends poised to reshape hotel payments

Enhancing the patient experience through people-centered payments

Empowering managers with data automation and integration

What corporate treasurers need to know about Virtual Account Management

Treasury management innovations earn Model Bank awards

How to sell your business without emotions getting in the way

5 steps to take before transitioning your business

10 tips on how to run a successful family business

Streamline operations with all-in-one small business financial support

Talent acquisition 101: Building a small business dream team

Costs to consider when starting a business

How to test new business ideas

The costs of hiring a new employee

Small business growth: 6 strategies for scaling your business

Why ecommerce for small business strategy is integral

How to expand your business: Does a new location make sense?

How running a business that aligns with core values is paying off

Meet the Milwaukee businessman behind Funky Fresh Spring Rolls

How to build a content team

3 ways to gain loyalty with your customers

Multigenerational household financial planning strategies

Do I need a financial advisor?

How to track expenses

How to manage your finances when you're self-employed

Good debt vs. bad debt: Know the difference

Reviewing your beneficiaries: A 5-step guide

How to talk about money with your family

Financial steps to take after the death of a spouse

Retirement advice: How to retire happy

Retirement income planning: 4 steps to take

Preparing for retirement: 8 steps to take

Working after retirement: Factors to consider

4 steps to finding a charity to support

Year end tax planning tips

Tips for navigating a medical hardship when you’re unable to work

11 essential things to do before baby comes

Checklist: 10 questions to ask your home inspector

Resources for managing financial matters after an unexpected death

What you need to know as the executor of an estate

What documents do you need after a loved one dies?

How I did it: Paid off student loans

Bank Notes: College cost comparison

From LLC to S-corp: Choosing a small business entity

Uncover the cost: Wedding

Uncover the cost: International trip

Tips to overcome three common savings hurdles

Adulting 101: How to make a budget plan

Personal loans first-timer's guide: 7 questions to ask

3 awkward situations Zelle can help avoid

How can I help my student manage money?

Do you and your fiancé have compatible financial goals?

U.S. Bank asks: Transitioning out of college life? What’s next?

U.S. Bank asks: Do you know your finances?

Personal finance for teens can empower your child

How to save for a wedding

Here’s how to create a budget for yourself

9 simple ways to save

Dear Money Mentor: How do I set and track financial goals?

Lost job finance tips: What to do when you lose your job

Money Moments: 3 smart financial strategies when caring for aging parents

Money management guide to financial independence

Money Moments: 8 dos and don’ts for saving money in your 30s

7 financial questions to consider when changing jobs

Travel for less: Smart (not cheap) ways to spend less on your next trip

What’s in your emergency fund?

P2P payments make it easier to split the tab

What you need to know about renting

How to stop living paycheck to paycheck post-pay increase

Understanding guardianship and power of attorney in banking

What financial advice would you give your younger self?

How grandparents can contribute to college funds instead of buying gifts

How to open and invest in a 529 plan

Using 529 plans for K-12 tuition

Parent checklist: Preparing for college

What to consider before taking out a student loan

How to use debt to build wealth

For today's homebuyers, time and money are everything

Crypto + Homebuying: Impacts on the real estate market

Should you buy a house that’s still under construction?

House Hacks: How buying an investment property worked as my first home

Your guide to breaking the rental cycle

4 ways to free up your budget (and your life) with a smaller home

Money Moments: Tips for selling your home

First-time homebuyer’s guide to getting a mortgage

Dear Money Mentor: When should I refinance a mortgage?

Beyond the mortgage: Other costs for homeowners

10 ways to increase your home’s curb appeal

10 questions to ask when hiring a contractor

5 things to avoid that can devalue your home

Common questions about electric vehicles (EVs)

Car shopping: Buying versus leasing your next vehicle

Take the stress out of buying your teen a car

Questions to ask before buying a car

What you should know about buying a car

How to choose the best car loan for you

Disclosures

Start of disclosure content

Loan approval is subject to credit approval and program guidelines. Not all loan programs are available in all states for all loan amounts. Interest rate and program terms are subject to change without notice. Mortgage, Home Equity and Credit products are offered through U.S. Bank National Association. Deposit products are offered through U.S. Bank National Association. Member FDIC.